Overview


The Audit Log is a feature within WinPure Clean & Match that, once enabled by an Administrator, automatically records all data changes made within the application. This log ensures full transparency and traceability of data modifications, providing a vital layer of oversight for organizations with strict data governance or compliance requirements.

 

The Audit Log is non-editable, ensuring the integrity of the information captured, and can be exported as a PDF for audit or compliance reporting purposes.


Key Features

  • Enabled by Admin only: This feature can only be switched on/off by a user with administrative privileges.
  • Automatic logging: Tracks all data changes across the cleaning, matching and matchingAI modules
  • Immutable: Once recorded, entries in the audit log cannot be changed.
  • Exportable PDF: The entire audit log can be exported for audit trails or documentation purposes.
  • Filtering: Users can filter by data source, module and date ranges if required.

 

 

What Gets Logged

  • Record ID: Reference to the specific record involved.
  • Source Name: The specific data source that was changed
  • Affected Field: The specific data field that was changed
  • Original Value: The value before the change
  • New Value:  The value after change
  • Module: Name of the module (Clean, Match, or MatchAI)
  • Reason: Explanation of the change
  • Timestamp: The time and data when the value was changed



Important: Enabling the Audit Log may affect system performance as all changes are continuously recorded. Over time, the log file can also grow significantly in size, so it is essential to ensure adequate disk space. We recommend regularly exporting and clearing the log file to maintain optimal performance.




Audit Log Enabled/Disabled - Admin users only - Enable/Disable the Audit Logs


Log File size - Will turn orange when filesize reaches between 1GIG and 5GIG 




It will turn orange/red when filesize exceeds 5GIG.



Refresh - Click to refresh the log file


Filtering - Provides a series of funtions to filter the log file:

          •        Source - Filter by source table
          •        Module - Filter by module (Clean, Match, MatchAI)
          •        Date From - Filter from a start date
          •        Date To - Filter to an end date


Export to PDF - Export the log file to a PDF file.  Note: Large log files can sometimes take a long time  to export.


Delete - Will permanetly delete the log file and cannot be restored.



Audit Log Use Cases


See Audit Log Best Practices